Business Assistant at Eyzenberg & Company - the US industry’s leading ground lease & capital advisory firm (remote).

Eyzenberg & Company is the industry’s leading ground lease and capital advisory firm delivering full capital stack solutions for existing, transitional, and to-be-built commercial real estate projects.

Affiliated entities Eyzenberg GroundSure and Eyzenberg GreenCapprovide innovative proprietary capital solutions for CRE transactions.With offices in New York, Miami, Washington D.C., and Philadelphia, Eyzenberg & Company is one of the fastest-growing real estate capital advisory firms in the USA.

David Eyzenberg is the President of Eyzenberg & Company, he has 25+ years of experience in leading ground leases. Currently, David focuses on the creation and acquisition of leased fee positions subject to long-term ground leases, advising owners of the land on the creation of ground leases for their assets, and arranging capital for both leasehold and leased fee assets.

David is proud of creating a unique Eyzenberg & Company culture. Leading from the front, he strives to be a cheerleader, mentor & coach to all his amazing team members. His goal is to continue building the premier capital stack innovation firm in the commercial real estate industry. Besides, he is an educator, having taught over 2,000 real estate professionals at a master’s level creating extensive relationships throughout the industry.

Now, David is looking for a Business Assistant with a strong desire to learn and help David free up his time. If you are someone who is eager to feel helpful and needed, apply now!

What will you be doing?

As a Business Assistant, your role will encompass a variety of tasks, all aimed at ensuring smooth operations and supporting David’s day-to-day activities. Here are some examples of what you can expect:

• Your primary responsibility will be to manage David’s calendar efficiently. This involves organizing calls and meetings, setting up holds for upcoming meetings, rescheduling when necessary, and coordinating back-and-forth communication to find suitable meeting times, maintaining strict punctuality to ensure all appointments and commitments are met. On average, David has around 5-6 calls a day. You might be tasked with managing other team members' calendars as well.
• You'll be the go-to person for quick task execution - David may simply forward an email with a specific request to you, your role is to promptly act on it.
• Help with onboarding new people - prepare and send welcome letters to new team members. Collect and maintain emergency contact information, including email and cell phone numbers. Coordinate professional headshots and collect bio information for website updates. Assist team members in optimizing their LinkedIn profiles with a consistent format and messaging. Additionally, you'll assist in tracking team engagement on LinkedIn, ensuring that team members like and repost content as required. 
• Communication - you'll act as a "gatekeeper" for all incoming calls and manage them effectively, review and respond to voicemails promptly. Add new LinkedIn connections based on daily correspondence and track changes in DE's LinkedIn network in Salesforce. Manage and respond to all LinkedIn messages, maintaining professional communication.
• Do some administrative work: for example, help with keeping detailed minutes and tasks from meetings and calls. Log calls and events in Salesforce for accurate record-keeping. Track and manage all expenses, ensuring transparency and accuracy. Undertake various miscellaneous projects to support the team's objectives.
• Content Marketing tasks: you'll need to learn to use MailChimp and Salesforce for email distribution first, and then you'll be managing the distribution of newsletters, Capital Spotlights, and current offerings through email. 
• In an ideal scenario, you may also handle incoming calls. However, the technical setup for this function is still under consideration, and it may not be an immediate requirement.
• Assist with personal errands as needed.
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• Given the diverse range of tasks, your role might have not enough regular long-lasting tasks to fill in all 8 working hours per day, however, it requires you to be highly reactive and available to address tasks promptly as they arise.

Requirements:

• You’ll need to work daily from 9 am to 5 pm Miami time (EST time zone, check the time difference via the link). Working hours for this position are non-negotiable, so please consider carefully before applying. 
• Proficiency in English, both spoken and written, is essential. 
• Proficiency in MS Office & Outlook - David runs all of his operations there, so we expect you to be a pro in these tools. 
• Responsibility: You should be highly responsible, ensuring that tasks are completed accurately and in a timely manner.
• Attention to Detail: Attention to detail is crucial, as it will help prevent errors in tasks that require precision.
• Resourcefulness: A smart and proactive attitude is important. You should be eager to learn new tools or techniques, relying on any resources such as YouTube tutorials, for example, when necessary.
• Strong Self-reliance: You have the ability to create solutions and make decisions on your own with the minimum required confirmations.
• Organizing Skills: You know exactly how to organize not only your work and personal time but the calendars’ and lives of other people. You actively use Google Calendar and other planning & task-tracking online tools.
• Likeability: A positive and likable demeanor is valued, as it fosters a positive working environment and effective communication.

Nice-to-Have:

• Interest in Finance: An interest in finance would be a valuable asset as it would help to better understand what David and the company are doing; although it is not a strict requirement.
• Spanish Language Skills: Proficiency in Spanish may be helpful.

What we offer: 

• Full-time job (8 working hours per day, 5/2). For this junior vacancy, we consider only senior last-year students, recent graduates, and other junior specialists. We will not consider experienced professionals and candidates planning to combine several jobs. 
• Unique opportunity to work closely with a successful entrepreneur and learn a lot from him. 
• Performance and salary review after 1 year of working together. 
• Remote work. You may be located in almost any country or city, just need a computer, a good Internet connection, and the opportunity to adjust your working schedule to the needed time zone. 
• Stability - this is not an internship or project work, we consider only the candidates looking for a long-term commitment of 1.5+ years.
• Salary in USD.
• Quick selection process.

Application deadline: 25 October 2023. 

Please note that the later you apply - the more intensive your selection process will be, for example, you will have less time for the test assignment, etc.

1. Fill in the application form - attach your CV;

2. Complete the test assignment;

3. Have a Zoom interview with Hire5 Recruiter;

4. Have a video Zoom interview with David Eyzenberg;

5. Get hired!